You will likely be the only person with a username and password allowing you to edit your site, but another feature of being site administrator (site admin) is that you are also able to access the User Administration page and allow new users to edit your site. This is an advantage if you want somebody else, for instance an employee, to maintain your site but do not want to give them control of the whole site.
Please Note: You can only add new users if you have Site Administrator privileges.
Also note that Guest users do not have access to this menu.
The User Administration page will either show a list of users which you can edit, or, if you do not have sufficient privileges to create new users, you will be taken directly to the editing page for your own details.
To create a new user, click on Add new user at the top of the listing. A new user with a random name will be created; click on the Edit link next to this new user to alter their details.
When editing the details of a user, the following can be updated (depending on your privilege level):
- Username - the name of the user (if putting in full name, use a full stop where you would normally use a space; e.g. "john.smith"). Note that usernames must be unique - an attempt to change a username to one that is already taken will be rejected.
- Password - the user's password to log in.
- Retype Password - to make sure you have entered the password correctly.
- Real Name - the full name of the user.
- Email Address - the email address of the user.
- User Type - the drop down box allows you to choose what control this user has over the site they are assigned to. In the drop down box you will have the option of "Site Admin" and "User". To allow the user the same access as yourself, select "Site Admin". To allow the user to only make changes to pages, select "User".
If you are a portal administrator, you will also be able to choose "Portal Admin" from the list. This will grant portal administration rights to the user.
Note: If you edit your own privileges and set them lower than they should be, you cannot raise them again. Once you set your privilege level to "User", for instance, only another portal administrator can return you to "Site Admin" or "Portal Admin" status. - Site - if you are a Portal Administrator, you can choose which site this user is tied to using this drop-down list. This determines which site's pages they can edit. If you do not choose a site, this user will be unable to edit any pages.
- Can Upload - if you are a Site Administrator, you will be able to use this option to select whether this user is able to upload new images and files.
- Can Modify - if you are a Site Administrator, you will be able to use this option to select whether this user is able to modify or delete any uploaded images and files.
- Editable Pages - if you are a Site Administrator, you can use this option to restrict the user's access. If any pages are selected here, the user will only be able to edit the content of the selected pages - no others - and will be unable to alter any page settings, delete pages, or add new pages.
- If they should be able to edit all pages and create new ones, just select "All Pages".
- If they should be able to edit only a particular set of pages, and not create any new ones, select only those pages in the list.
- If they should only be able to create and edit news pages, just select "News Only".
- If they should be able to create and edit new pages, but the pages they make remain hidden from the web site until you mark them as "approved", select "On Approval".
- If they should not be able to edit any pages at all, select "No Pages".
- If they should be unable to edit any pages but you want them to be able to process e-commerce orders, select "No Pages, E-Commerce Orders Only".
- If they should be unable to edit any pages but you want them to be able to edit database contents, select "No Pages, Database Alteration Only". They will then only be able to alter database rows they themselves uploaded in the first place, or add new rows.
- To select more than one page, hold down the Control (Ctrl) key while clicking.
- Usable Elements - if you are a Site Administrator, you can use this option to restrict the user's ability to edit page elements. If any element types are selected here, the user will only be able to add, edit or delete elements of the types selected.If they should be free to use any element type, just select "All Elements". Otherwise, select all of the types of element that this user should be able to use. Any existing elements on a page that are of a type you have not selected will not be editable by this user. To select more than one element type, hold down the Control (Ctrl) key while clicking.
Once you are done, click on the Store Changes button, which will store the changes you have made and return you to the previous page.
